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Figure 4-66 is the Prorating Options Worksheet:
_____________________________________________________________ +-----------------------------------------------------------+ | Date: __/__/__ Administrator: _________ | +-----------------------------------------------------------+ Ledger file prorating? ___ If YES, create special ledger file? ___ If YES, prorate from variable? ___ Always use complex level prorating table? ___ _____________________________________________________________
Figure 4-66. Prorating Options Worksheet
Use the worksheet to define the following parameters:
1. LEDGER FILE PRORATING
Description: Charges may be distributed from the cost
center in which they were initially entered into the
system to another cost center or cost centers. This may
be done either after all the charges for a billing
period have been entered into the system (Ledger File)
or as the charges are being entered into the system
(Journal File). The ledger prorating option is
activated by specifying YES and deactivated by
specifying NO. An additional job must be run each
financial period for every unit to perform the ledger
prorating function. Journal file prorating is activated
as part of Rate Table Journal File Specifications.
Default: NO
Values: Y, N, YES, or NO
NOTE: Ledger File prorating is usually done when the
proration percentages are not known at the start
of a billing period. This is usually the result
of calculations based on some measures that are
accumulated during the billing period. If you
know the percentages in advance, consider using
journal file prorating.
2. IF YES, CREATE SPECIAL LEDGER FILE
Description: The Ledger File prorating method allows
both the unprorated and the prorated charges to be
retained, if desired. In this case, the prorated
charges are retained in a special Ledger File. The
special Ledger File takes additional disk storage, but
provides an audit trail. This option is activated by
specifying YES or deactivated by specifying NO.
Default: YES
Values: Y, N, YES, NO, or N/A
NOTE: This option is always N/A if the value of ledger
file prorating is NO.
3. IF YES, PRORATE FROM VARIABLE
Description: The name of the Ledger File variable that
controls whether prorating will be performed for a
particular record. A warning message will be displayed
if it does not name a defined COSTCTR variable.
Default: COSTCTR1
Values: Character, length 8, COSTCTR1 - COSTCTR9
NOTE: This option is always left blank if the value of
Ledger File prorating is NO.
4. ALWAYS USE COMPLEX LEVEL PRORATING TABLE
Description: This field indicates whether the complex
level prorating table should be used for journal and
Ledger File prorating. If this field is specified as
YES, the complex level table must be defined and will
be used for Journal and Ledger File prorating in lieu of
the unit level prorating table.
Default: NO
Values: Y, N, YES, or NO
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