|
|
|
The Computation Code invoice type provides individual line items summarized to the computation code (individual billing element) and rate level. A worksheet for specifying the Computation Code Invoice Options is shown in Figure 4-43.
_____________________________________________________________ +-----------------------------------------------------------+ | Date: __/__/__ Administrator: _________ | +-----------------------------------------------------------+ Format Options for Computation Code Invoices Format name ===> ________ Format description ===> ________ Supplemental reports ===> ________ If ROLLUP, number of levels of reporting ===> _ Line item format ===> ________ Print subtotals at cost center level ===> ___ Print invoice category subtotals ===> ___ Print year-to-date amounts at bottom of invoices ===> ___ Print budget information at bottom of invoices ===> ___ Print totals in euro and national currency ===> ___ Language ===> Print footnote as shown below: _____________________________________________________________ _____________________________________________________________
Figure 4-43. Computation Code Invoice Options Worksheet
Use the worksheet to define the following parameters:
o FORMAT NAME
Description: The name of this invoice format entry.
Accounting and Chargeback stores the options you select
as a set that can be referenced by its format name. You
can produce invoices with these same options by
specifying this format name.
Default: None
Values: Character, length 8
Note: This is a required field.
o FORMAT DESCRIPTION
Description: A short description identifying this
invoice format.
Default: None
Values: Character, length 30
o SUPPLEMENTAL REPORTS
Description: This option specifies the type of
supplemental charge reports that will be produced for
subordinate cost centers. DETAIL reports list the
charges incurred by each individual cost center. ROLLUP
reports summarize charges by cost center level.
Default: None
Values: NONE, DETAIL, and ROLLUP
o NUMBER OF LEVELS OF REPORTING
Description: This entry is valid only for ROLLUP
supplemental reports. It specifies the last COSTCTRn
value for which intermediate invoice summary pages will
be printed. Specify a higher COSTCTRn value than the
invoice level specified in the Cost Center Attributes
file. For example, if you are invoicing at COSTCTR2,
specify ROLLUP at COSTCTR3 or higher.
Default: 1
Values: Numeric, 1 to 9
o LINE ITEM FORMAT
Description: The format in which invoice line items
will be printed. Valid values are INVCCAT, COMPCODE,
BUDGET, YTD, BUDYTD, BUDGETU, and BUDYTDU. Refer to
Sections 6.1.1 and 6.1.1.1 for additional information.
INVCCAT: This format provides lines designated by
invoice category descriptions with values at
the individual billing element (COMPCODE)
level. The columns are major invoice category
(nXXX), invoice category code, invoice
category description, computation code, billed
quantity, rate, units of measure, and charge.
COMPCODE This format provides lines designated by
computation codes and their associated
descriptions. The columns are invoice
category code, computation code, computation
code description, billed quantity, rate, units
of measure, and charge.
BUDGET This format adds a budgeted amount and a
variance from budget column to the COMPCODE
format.
YTD This format adds a year-to-date billed
quantity and a year-to-date charge column to
the COMPCODE format.
BUDYTD This utilizes the basic COMPCODE format but
combines the BUDGET and YTD options. Because
of space limitations, no current month
quantity billed or rate columns are shown.
The columns are current month charges, current
month budget, variance from current month
budget, year-to-date charges, year-to-date
budget, and variance from year-to-date budget.
BUDGETU This format displays the same information as
the BUDGET option, but the BUDGET column is in
units instead of dollars.
BUDYTDU This format displays the same information as
the BUDYTD option, but the BUDGET column is in
units instead of dollars.
Default: INVCCAT
Values: INVCCAT, COMPCODE, BUDGET, YTD, BUDYTD,
BUDGETU and, BUDYTDU
Note: The INVCCAT value specifies an invoice in the
same format as pre-ACT4600 systems provided.
o PRINT SUBTOTALS AT COST CENTER LEVEL
Description: This option specifies whether subtotals
will be printed at a specified cost center level.
Default: blank (for no subtotals)
Values: Numeric, 1 to 9
o PRINT INVOICE CATEGORY SUBTOTALS
Description: This option specifies whether subtotals
will be printed for each invoice category.
Default: NO
Values: YES and NO
o PRINT YEAR-TO-DATE AMOUNTS AT BOTTOM OF INVOICES
Description: This option specifies whether year-to-date
amounts will be printed at the bottom of invoices.
Default: NO
Values: YES and NO
Note: This option has no effect if the YTD, BUDYTD, or
BUDYTDU line item format has been specified.
Year-to-date information is always printed for these
formats.
o PRINT BUDGET INFORMATION AT BOTTOM OF INVOICES
Description: This option specifies whether budget
information will be printed at the bottom of invoices.
Default: YES
Values: YES and NO
Note: This option has no effect if the BUDGET, BUDGETU,
BUDYTD, or BUDYTDU line item format has been specified.
Budget information is always printed for these formats.
o PRINT TOTALS IN EURO AND NATIONAL CURRENCY
Description: This option allows you to specify that
totals are to be printed in both the euro and national
currency. See Appendix C, Section 1 for instructions on
enabling this option.
Default: NO
Values: YES and NO
Note: Should one or more invoices in the run specify
that totals are to be printed in both the euro and
national currency, the grand total page will reflect
both currencies.
o LANGUAGE
Description: This option allows you to specify that the
charging element units and charging element descriptions
and the invoice category descriptions on the invoices
are to be taken from a language translation table
created using the Special Requirements Language
Translation Tables option.
Default: The descriptions in the Charging Elements
Table.
Values: The one-character identifier of a language
translation table created using the Special Requirements
Language Translation Tables option.
o PRINT FOOTNOTE AS SHOWN BELOW
Description: This option allows you to enter a one- or
two-line footnote that will print at the bottom of each
invoice.
Default: None
Values: Any alphanumeric characters. Two lines
maximum.
The example shown in Figure 4-44 specifies an invoice format
named DEFAULT. It utilizes the INVCCAT line item format,
which will produce an invoice equivalent to the pre-ACT4600
level. No supplemental reports or invoice category subtotals
were requested. Subtotals will print at cost center level
three (defined as DEPARTMENT in the example). Budget
information and year-to-date amounts will be printed at the
bottom of the invoice. Refer to Figures 6-1a and 6-1b for an
example of an invoice printed using these options.
_____________________________________________________________
+-----------------------------------------------------------+
| Date: __/__/__ Administrator: _________ |
+-----------------------------------------------------------+
Format Options for Computation Code Invoices
Format name ===> DEFAULT
Format description ===> INVCCAT
Supplemental reports ===> NONE
If ROLLUP, number of levels of reporting ===> _
Line item format ===> INVCCAT
Print subtotals at cost center level ===> 3
Print invoice category subtotals ===> NO_
Print year-to-date amounts at bottom of invoices ===> YES
Print budget information at bottom of invoices ===> YES
Print totals in euro and national currency ===> NO
Language ===>
Print footnote as shown below:
_____________________________________________________________
_____________________________________________________________
Figure 4-44. Computation Code Invoice Options Example
| Copyright © 2012 CA. All rights reserved. | Tell Technical Publications how we can improve this information |