4. CUSTOMIZATION › 4.1 Defining Cost Centers › 4.1.6 Cost Center Validation Tables › 4.1.6.1 Defining Cost Center Validation Tables

4.1.6.1 Defining Cost Center Validation Tables

You can create a Cost Center Validation Table for each cost
center level.  Each table contains a list of all valid cost
center values for that cost center level.  You can enter a
description for each cost center value.  Once a table is
initialized, only values contained in the table can be
entered at that level for online or batch data entry.

You can type the cost center values in an empty validation
table or populate the new table with the values already
entered on the Cost Center Attributes table.  Alternatively,
you can update the table in batch using the batch update
utility jobs under the Special Requirements menu option
(MWF;4;2;S;3 and MWF;4;2;S;4).  Subsequent table maintenance
can be performed by adding, changing, or deleting entries on
the panel.

The SAS PROC FORMATS $ACTnCC, where n is 1-9, are created
from these tables by the ACTXCCC generation job.  These
formats are used by the CA MICS Accounting and Chargeback
invoice reports if you specify that the validation
descriptions should be used on the invoice instead of the
cost center values.  They are also available for user-written
reports.


STEPS TO DEFINE COST CENTER VALIDATION TABLES

Changes to the Cost Center Validation Tables become effective
immediately, but the ACTXCCC generation job should be run to
generate the SAS PROC FORMATS $ACT1CC - $ACT9CC.

 __  1. Select Option 1, Cost Center Definition, on the
        Parameter Specifications menu.

        Select Option 4, Cost Center Validation Tables, on
        the Cost Center Definition Menu.

 __  2. Specify whether or not to use the cost center
        validation descriptions from the Cost Center
        Validation table on invoices instead of the cost
        center values.

 __  3. Select the desired cost center level from the
        selection list.

 __  4. If you are creating a Validation Table for this cost
        center level for the first time, either start with an
        empty table or populate the new table with the values
        already entered in the Cost Center Attributes table
        and budget files.

 __  5. Submit the job ACTXCCC in sharedprefix.MICS.CNTL.

 __  6. If you wish to discontinue validation for a cost
        center level, you can (a.) delete all of the values
        in the validation table for that cost center level or
        (b.) delete the member.

        a. Delete all of the values in the validation table,
           using the Cost Center Validation Table panel
           (MWF;4;2;3;1;4) or the Cost Center Validation
           dialog.

        b. Delete member ACTCCn, where "n" is the cost center
           level, in sharedprefix.MICS.ISPTLIB.

        In either case, submit the job ACTXCCC in
        sharedprefix.MICS.CNTL.