4. CUSTOMIZATION › 4.1 Defining Cost Centers › 4.1.5 Specifying the Cost Center Identification Number

4.1.5 Specifying the Cost Center Identification Number

The Cost Center Identification Number specifies the number of
cost center levels to be used for data entry of cost center
name and address information (Cost Center Attributes) and the
number of levels that can have invoice options defined.  For
example, you may have seven cost center levels defined for
your organization, but you only send invoices to cost centers
at levels 1 through 4.  With the Cost Center Identification
Level set to 4, you can only specify attributes and invoice
options for cost centers at levels 1 through 4.  The valid
Cost Center Identification Number values are 1 through 9.
The default value is 1.

The Cost Center Identification Number is important because it
controls the number of COSTCTR fields on the Identification
Data Entry panel.  It should normally be set to the lowest
cost center level (1 > 9) at which you will produce invoices.

The Cost Center Identification Number can be changed at any
time.  Changing the number affects only data entry functions;
it does not delete previously entered cost center attribute
data.  For example, if you set the number to 4 and entered
attributes and invoice options for a cost center at level 4,
the attribute and option data would remain unchanged if you
subsequently changed the Cost Center Identification Number
to 3.  However, only the values for COSTCTR1- COSTCTR3 would
be displayed on the Identification Data Entry panel.

The Cost Center Identification Number allows you to enter
budgets for lower level cost centers without specifying a
name for each unique combination of COSTCTR values.  Thus, it
affects the way that budget data is accessed and displayed.
The Budgets Selection panel displays individual cost centers
by the name associated with that set of COSTCTR values on the
Cost Center Identification panel.  Budgets for cost centers
at levels below the ID number are accessed by selecting the
parent cost center at the ID level or higher.

For example, if the Cost Center Identification Number is 3,
budgets for cost centers at levels 4 through 9 would be
accessed from the parent cost center at level 3 or above (3 -
1).

When you select a cost center name on the Budgets Cost Center
Selection panel, the values of the corresponding COSTCTR
variables at or above the ID number will be displayed in
browse.  The COSTCTR values below the ID number can be
modified.  If data is entered into a subordinate level and
the ID number is subsequently made equal to or greater than
that level, a name must be associated with the subordinate
cost center before its budgets can be accessed from the
Budgets Selection panel.  Therefore, if the ID number is
changed to a larger number (lower in the hierarchy), names
should immediately be supplied for cost centers at the newly
included  levels.


STEPS TO SPECIFY THE COST CENTER IDENTIFICATION NUMBER

 __  1. Select Option 1, Cost Center Definition, on the
        Parameter Specifications menu.

        Select Option 3, Cost Center Identification Number,
        on the Cost Center Definition Menu.  Change the
        identification number to the value required.

 __  2. If you have increased the Identification Number, you
        may wish to create a corresponding Cost Center
        Validation Table.

 __  3. If you have budget entries and you want to
        automatically create any required name entries in the
        Cost Center Attributes Identification Table, do the
        following:

        o  Submit ACTXBGT0 and ACTXBGT1 from
           sharedprefix.MICS.CNTL to generate the ACTBGT00
           and ACTBGT01 SAS files from your ISPF budget
           tables.  This is to ensure that these files
           reflect the current contents of the budget tables.

        o  Submit ACTBGTL0 and ACTBGTL1 from
           sharedprefix.MICS.CNTL to load the ISPF budget
           tables from the SAS files and to create name
           entries in the Cost Center Attributes
           Identification Table (ACTCID) for any "orphan"
           budget records.

 __  4. If you have decreased the Cost Center Identification
        number (that is, made it smaller), you should display
        the Identification Cost Center Selection panel
        (MWF;4;2;1;1;1) and enter CLEANUP on the Command
        line.  This will delete any name entries for cost
        centers at levels higher than the Cost Center
        Identification number.