Create PRINCE2 Project › Create Product Descriptions

Create Product Descriptions

You can create a product description for the PRINCE2 project that you are planning to develop. This serves as a control document written as part of the project planning process. Creating a product description allows you to define the following:

• Project deliverable
• Standards to be used in the project creation
• Quality criteria to be applied
• Initial checklist for checking the quality of the finished product

Follow these steps:

1. Open the PRINCE2 project.

   The project properties page appears.

2. Open the Properties menu and click Product Description.

   The product description page appears.

3. Click New.

   The create page appears.

4. Define the following fields and save the changes.

   Title

   Defines the unique name of the product description report.

   ID

   Displays the PRINCE2 ID automatically generated for the product
   description.

   PRINCE2 Stage

   Displays the current PRINCE2 stage for the project. This field displays only after saving the changes.

   Report Date

   Displays the current date, or the date of creating the report. This field displays only after saving the changes.

   Approval Status

   Displays the current approval status of this report. This field displays only after saving changes. One of the following stoplights displays:

   • New (gray stop light). The default selection when the report is not yet submitted for review.
   • Submit For Review (yellow stoplight). Displays once the report is submitted for review.
   • Approved (green stoplight). Displays if the report is approved during the review process.
   • Rejected (red stoplight). Displays if the report is rejected during the review process.

   Submit for Review

   Initiates the document review and approval process for this PRINCE2 control if selected. Submit the report after selecting the check box. This field displays only after you save changes.

   See the PRINCE2 Workbook for descriptions of the following fields:

   • Purpose
   • Composition
   • Derivation
   • Format and Presentation
   • Allocated To
   • Quality Check Requirements
   • Quality Criteria
   • Quality Method
   • Quality Tolerance

5. Save the changes.

   The list page appears displaying the following fields. To get the latest status, refresh the page using the browser Refresh option.

   Title

   Displays the product description title. Click a product description title to drill to the product description page. If the product description is currently in review, the fields are read-only.

   PRINCE2 Stage

   Displays the current PRINCE2 stage for this project.

   Approval Status

   Displays the current approval status of this product description report.

   Report Date

   Displays the date this product description was created.

   Submitted Date

   Displays the date this product description was submitted for review.

   Approval Date

   Displays the date this product description was approved. If not yet approved, this field is empty.

   Days in Review

   Displays the number of days passed from the day the report is submitted for review with the applicable stoplight indicator. This field is empty if the form was rejected or approved, or if the form is not yet submitted for review. The following determines which stoplight appears:

   • A green stoplight appears if Days in Review is >0 and < 5 days
   • A yellow stoplight appears if Days in Review is >= 5 and < 10 days
   • A red stoplight appears if Days in Review is >= 10 day

   Purpose

   Displays the purpose of the product description report.