Create PRINCE2 Project › Create Lessons Learned Report

Create Lessons Learned Report

Create a Lessons Learned report to pass on any lessons learned from the current project that can be usefully applied to other future projects.

The data in this report can be used by groups such as quality assurance that are responsible for the quality management system, or for refining, changing, and improving the standards.

Follow these steps:

1. Open the PRINCE2 project.

   The properties page appears.

2. From the Properties menu, and click Lessons Learned.

   The lessons learned page appears.

3. Click New.

   The create page appears.

4. Define the following fields and save the changes:

   Report Name

   Defines the name of the lessons learned report.

   ID

   Displays the PRINCE2 ID automatically generated for the report.

   PRINCE2 Stage

   Displays the current PRINCE2 stage for the project. This field displays only after saving the changes.

   Report Date

   Displays the current date, or the date of creating the report. This field displays only after saving the changes.

   Approval Status

   Displays the current approval status of this report. This field displays only after saving changes. One of the following stoplights displays:

   • New (gray stop light). The default selection when the report is not yet submitted for review.
   • Submit For Review (yellow stoplight). Displays once the report is submitted for review.
   • Approved (green stoplight). Displays if the report is approved during the review process.
   • Rejected (red stoplight). Displays if the report is rejected during the review process.

   Submit for Review

   Initiates the document review and approval process for this PRINCE2 control if selected. Submit the report after selecting the check box. This field displays only after you save changes.

   See the PRINCE2 Workbook for descriptions of the following fields:

   • Management and Quality Processes that Went Badly
   • Management and Quality Processes that Went Well
   • Management and Quality Processes that Were Lacking
   • Analysis of Project Issues and Results
   • Assessment of Technical Methods and Tools Used
   • Descriptions of any Abnormal Events that Caused Deviations
   • Recommendations for Enhancements/Modifications of Project Management
   • Statistics/Notes on How Effective Quality Reviews and Other Tests were in Error Tapping
   • Useful Measurements of How Much Effort was Required to Create Various Products

5. Save the changes.

   The lessons learned list page appears displaying the following fields. To get the latest status, refresh the page using the browser Refresh option.

   Report

   Displays the report name. Click a report name to drill to the lessons learned properties page. If the report is currently being reviewed, the fields on the page are read-only.

   PRINCE2 Stage

   Displays the current PRINCE2 Stage for the project.

   Approval Status

   Displays the current approval status for the report.

   Report Date

   Displays the date of creating the report.

   Submitted Date

   Displays the date of submitting the report for review.

   Approval Date

   Displays the date of approving the report. If not approved, the field is empty.

   Days in Review

   Displays the number of days passed from the day the report is submitted for review with the applicable stoplight indicator. This field is empty if the form was rejected or approved, or if the form is not yet submitted for review. The following determines which stoplight appears:

   • A green stoplight appears if Days in Review is >0 and < 5 days
   • A yellow stoplight appears if Days in Review is >= 5 and < 10 days
   • A red stoplight appears if Days in Review is >= 10 day

   Management and Quality Processes that Went Well

   Displays the current management and quality processes that went well.