Managing Tasks › Resource Utilization › How to View Resource Utilization › View Resource Utilization in Aggregate

View Resource Utilization in Aggregate

This version of the Project: Tasks: Resource Utilization page displays data in aggregate. The utilization (Total Effort) is displayed by task for all of the resources assigned to that task.

The blue Gantt bar in a task's date cells means that a resource has been allocated to the task. The default time period is weekly, always starting with the current week. The colored bars in the Total row at the bottom of the chart indicate total resource allocation (or overallocation) for each time period. When you scroll over a cell, a note displays that allows you to compare total effort for that time period to total allocation ("Project Aggregate Allocation") for that period. Red in the Total row means that resources have been overallocated.

By default, the resource utilization color code works as follows:

• Blue. Indicates the total amount of time staff resources have been allocated to each task during the time periods displayed. The amount of time indicated by the bar should be equal to the number in the Total Effort column for that task.
• Yellow. Resource is allocated at or under availability for that time period.
• Red. Resource is overallocated (i.e. the amount of time booked exceeds availability) for that time period.
• Green. Actuals recorded by the resource for that time period.

Note: A Plus sign in front of a task's name indicates that child tasks exist for that task. Click this sign to expand the view to see resource utilization for all of the child tasks as well as for the summary tasks.

You can change many of the values displayed in the Gantt chart.

To view resource utilization in aggregate

1. Open the project you want to view resource utilization.

   The Project: Properties: Main - General page appears.

2. Click the Tasks tab.

   The Project: Tasks: Task List page appears.

3. Click the Resource Utilization subtab.

   The Project: Tasks: Resource Utilization page appears. All of the resources assigned to the task with their resource utilization display in the list.

More information:

Edit Resource Utilization