Transaction Processing › Work-in-Progress › Post Transactions to Work-in Progress

Post Transactions to Work-in Progress

Transactions available for posting to WIP are not automatically displayed. You must first search for the transactions you want to post to WIP.

There are two methods of WIP posting available:

• Full Post—This method lets you select all accumulated transactions within a specified date range. Perform a full post only when the total number of transactions is small. During a full post, you can preview all transactions and decide to continue posting all the transactions.
• Selective Post—This method lets you filter transactions. During a selective post, you can limit the selection of transactions based on location, client, investment, resource, and transaction type. Selective posts are useful when you want to post a selected batch of transactions, or ones that were not entered in time for a regularly scheduled post to WIP.

To post transactions to WIP

1. Select Post to WIP from Financial Management menu.

   The Post To WIP page appears.

2. Search for the transactions you want to post using the following criteria:

   From Date and To Date

   Provides a specific date range for posting transactions. Use the date picker to post transactions within the specified date range.

   Note: You must specify a From Date and To Date to return past or future transactions that are outside the default fiscal period.

   Locations

   Provides financial locations to associate transactions. Click the Browse icon to post transactions associated with selected financial locations. Only locations with pending transactions will appear in the browse list.

   Client Codes

   Provides client codes for associated transactions. .Click the Browse icon to select transactions associated with specified client codes.

   Projects

   Indicates the projects to which transactions are associated. Click the Browse icon to post transactions associated with selected projects.

   Resources

   Indicates the resources to which transactions are associated. Click the Browse icon to post transactions associated with selected resources.

   Entry Type

   Indicates the transaction entry type. Use this to post transactions based on the transaction entry.

   All

   Indicates transactions are posted regardless of entry type.

   Imported

   Indicates posted transactions were imported from an external accounting system.

   Time

   Indicates that posted transactions were generated from timesheets.

   Voucher-Expense

   Indicates that posted transactions were entered as "Voucher-Expense".

   Voucher-Other

   Indicates that posted transactions were entered as "Voucher-Other".

   Labor

   Indicates if labor transactions are posted. Select the check box to post labor transactions. This selected by default.

   Material

   Indicates if all material transactions will be included in the post. Select this check box to include all material transactions in the post.

   Default: Selected

   Equipment

   Indicates if all equipment transactions will be included in the post. Select this check box to include all equipment transactions in the post.

   Default: Selected.

   Expense

   Indicates if all expense transactions will be included in the post. Select the check box to include all expense transactions in the post.

   Default: Selected

3. Click Apply to filter transactions based on the entered criteria.

   All transactions that match the criteria are grouped into a transaction account, such as "All" for a full post, or "Location" for a selected post based on location. The total number of entries is displayed. By default, the check box next to this account is selected.

   Do one of the following:

   • Click Post to send the transactions to the WIP stage.
   • Click Recalculate and Post to recalculate the rates and costs if the foreign exchange rates are modified.

     The Recalculate and Post button appears on the Post to WIP page only when multi-currency is enabled. If the Rate/Cost Matrix has changed and if you want to recalculate the financial transactions to retrieve a new rate, make a WIP Adjustment by creating a WIP transfer. Then, select the Calculate New Rates check box. Transactions use thecurrent rate in the Rate/Cost Matrix that is associated with the project.