Transaction Processing › Transaction Entries › Edit Transaction Details

Edit Transaction Details

You can edit the transaction details from the voucher header after you create a transaction.

To edit transaction details

1. Open the voucher header and browse or filter for transactions, and click the Entry Number link to edit the transaction.

   The Entry page appears.

2. Click the Edit icon to edit the details of the selected transaction.

   The Transaction Details page appears.

3. Enter or update the following in the General section as needed.

   Transaction Date

   Provides the transaction date.

   Investment ID

   Provides the investment ID for this transaction. Click the Browse icon to select a value.

   Task

   Identifies the name of the project or investment.

   • For projects, this field is auto-populated with the name of the project if at least one team member exists. Otherwise, click the Browse icon to select a task to associate with this transaction.
   • For other investments and services, this field is auto-populated with the name of the investment if at least one team member exists.

   Charge Code

   Identifies the project's charge code.

   • For projects, this field is auto-populated with the project's charge code if the project is assigned a charge code and the project is selected as the task associated with the transaction. If a task is selected that is assigned a different charge code, this field is auto-populated with the task's charge code. Otherwise, click the Browse icon to select a charge code.
   • For investments and services, this field is auto-populated with the investment's charge code if the investment is assigned a charge code. Otherwise, click the Browse icon to select a charge code.

   Resource ID

   Defines the ID of the resource associated with the transaction. Click the Browse icon to select the resource ID.

   A resource can be a person (labor), equipment, material, or an expense depending on the resource type whose costs you are processing for this transaction.

   Role

   Defines the role when applying a role-base rate or role-based cost to the transaction. Click the Browse icon to select a role.

   Transaction Class

   Defines the resource's transaction class. Auto-populated if the resource is assigned a transaction class. Otherwise, click the Browse icon to select a transaction class.

   Input Type Code

   Defines the resource's input type code. Auto-populated if the resource is assigned an input type. Otherwise, click the Browse icon to select an input type.

   Utility Code 1 and Utility Code 2

   Defines custom properties. Available for selection only if your CA Clarity PPM administrator has created lookup values using Studio.

   Note: Contact your CA Clarity PPM administrator or see the Studio Developer's Guide for more information.

   Expense Type

   Defines the expense type to determine how the charge is processed. A capital expense is booked differently than depreciation.

   Notes

   Defines any additional information about the transaction.

   Preserve General Information

   Saves the entered values in the General section when you submit and create a new transaction during the same session. Select this check box to save entered values.

4. Enter transaction information in the Transaction Data section:

   Quantity

   Defines the number of units to calculate the total cost. This field accepts a negative number.

   Cost

   Provides the cost associated with the transaction. If a cost matrix is associated with the selected investment, or is an entity or system default, leave this field blank to use the cost defined in the cost matrix. Otherwise, enter the actual cost associated with the transaction.

   If multi-currency is not enabled, the default is the system currency. If multi-currency is enabled, the default is the billing currency. Select another currency as needed.

   Rate

   Provides the billing rate associated with the transaction. If a rate matrix is associated with the selected investment, or is an entity or system default, leave this field blank to use the rate defined in the rate matrix. Otherwise, enter the billing rate associated with the transaction.

   If multi-currency is not enabled, the default is the system currency. If multi-currency is enabled, the default is the billing currency. Select another currency as needed.

   Chargeable

   Indicates if this transaction represents costs that should be billed to customers or charged internally to departments. If this option is not selected, this transaction will not be available for billing or invoicing.

5. Submit the changes.