Organizer › Calendar Events › Create Calendar Events

Create Calendar Events

You can create calendar events from any calendar view—day, week, or month from the Organizer: Calendar Events page. You can complete just the required fields and then return to complete the remaining fields as you have the information available.

Use the Event Properties page to define your new calendar event. You can access the Event Properties page by clicking Events from the Organizer: Calendar Day View - Personal page, and then clicking New.

To create a new calendar event

1. Select Organizer from the Personal menu.

   The Organizer: Action Items page appears.

2. Click the Calendar tab.

   The Organizer: Calendar Day View - Personal page appears.

3. Click the + (plus sign) next to the hour on which the event will occur.

   The Event Properties page appears.

4. In the General section of the page, complete the following fields:

   Subject

   Defines the name for the event.

   Location

   Defines the location for the event.

   Description

   Defines the description of the event.

5. In the When section of the page, complete the following fields:

   Date

   Specifies the date on which the event is to occur.

   Start Time

   Specifies the time at which the event is to start.

   Duration

   Indicates the event’s duration.

   Recurring

   Indicates if you want the event to reoccur.

   Recur Every

   Specifies the time period in which the event will reoccur.

   Values: Days, Weeks, Months, and Years

   Until

   Specifies the last date on which the event will reoccur.

6. To select participants for the event, in the Participants section, do one of the following:
   • If you know the user name for each project participant you want to invite, or if you know the name of the group, enter the names in the Quick Add field, then click Add. Use commas to separate each name.
   • To view the list of project participants or groups available for the event, do the following:
     1. Click Add below the Quick Add field.

        The Browse Resources page appears.

     2. Select the participants you want to invite to the event and then, click Add.

        The Event Properties page appears.

     3. In the Participants section, select the required participants and click Add next to the Quick Add field.
7. To check the availability of the selected participants, click Check Availability.

   The Check Availability page appears. The final invited project participants or groups display in the participants list.

8. In the Notify section, complete the following fields to notify participants of the event :

   Notify Participants

   Indicates if an email notification is sent to invitees.

   Send Reminder

   Indicates if a reminder is sent to invitees about the event.

   Reminder time before event

   Specifies when the reminder is sent.

   Values: minutes, hours, days, or weeks

9. Click Submit.

   The Organizer: Calendar Day View - Personal page appears. The event displays on your calendar on the event date, and is listed on the Organizer: Calendar Events page.