Stock Job Descriptions › Generate Invoices

Generate Invoices

This job takes a set of unprocessed transactions, matches them with best-fitting chargeback rules from the investment hierarchies, and applies the rule to generate chargeback transactions. An invoice header is generated for every unique combination of department and fiscal time period.

If an invoice already exists for the department-fiscal time period combination, and if the invoice is locked, the job cannot generate new chargeback transactions against the invoice. Instead new chargeback transactions are created for an invoice in the next, unlocked fiscal time period.

Any errors or warnings caused by running this job can be viewed and monitored by your finance manager.

Requirements

• A financial structure must be set up, including entity, financial classes, and rate matrices.
• Credit and overhead rules must be defined.
• Investment debit or Standard debit rules must be defined to process chargebacks.

  Note: See the Financial Management User Guide for more information.

• WIP transactions must be posted.
• Note: See the Financial Management User Guide for more information.

Restrictions

This job cannot run concurrently with other instances of this job.

Parameters

Entity

Defines the entity for which to generate invoices.

Regenerate

Indicates if this job will process all transactions or only new and updated transactions.

Options:

• All. Regenerates the chargeback transactions by applying existing rules.
• New Transactions/Adjustments. Processes only new unprocessed transactions or adjustments.

Lock/Submit

Indicates if all invoices from prior periods are automatically locked and submitted. If an invoice is already locked (for example, a user may be actively reviewing it), automatic submit may not occur.

Options: Lock/Submit or None

Override Manual Locks

Indicates if this job can temporarily unlock previously generated invoices and regenerate them.

More information:

Chargeback Errors and Warnings

How to Set Up Entities

Chargeback Rules

Update Hierarchy Data Job