Financial Administration › Entities › Edit General Properties and Entity Defaults

Edit General Properties and Entity Defaults

You can change general information, and set up defaults for classes, batch cycles, remittance, and resource rates and costs. The defaults set at the entity level can be used in transaction processing if no investment level defaults are set.

Before further defining the entity and setting its defaults, you must have defined additional financial information, such as financial classes, currencies, and matrices.

To edit an entity's general information and defaults

1. Click Entities from the Organizational Structure section.

   The Entities page appears.

2. Click name of the entity you want to edit.

   The Entity Properties page appears.

3. Edit any of the following fields from the General section as needed:

   Entity

   Displays the name of the entity.

   Description

   Defines the detailed description of the entity. Required.

   Short Description

   Defines the brief description of the entity. Required.

   Fiscal Time Period Type

   Defines the department invoice cycle. Select the default time period type for this entity, such as monthly or quarterly. This default you change the fiscal time period type, any transactions processed after this change will use the time periods for the selected type. For example if you change from monthly to quarterly, the department invoice cycle will use the active quarterly time periods to determine which invoice to post the transaction to.

   Home Currency

   Read only. The currency used by the entity to record financial data.

   Note: This option is only available if CA Clarity PPM was installed as a multicurrency application.

   Default Billing Currency

   Select the default currency used to process transactions for billing and invoices.

   Reporting Currency

   Select the default currency used for reporting.

4. From the Defaults section, edit any of the following:

   Investment Class

   Click the Browse icon and select an investment class.

   WIP Class

   Click the Browse icon and select a work-in-progress class. To use GL allocations for incidents, the selected WIP Class must have project-level allocations as the allocation type.

   Company Class

   Click the Browse icon and select a company class.

   Batch Cycle

   Click the Browse icon and select a batch cycle. The batch cycle is the period over which data is accumulated before it is consolidated in a batch processes.

   Remit To Location

   Click the Browse icon and select a billing address.

5. From the Labor Rate and Cost Defaults section, edit any of the following:

   Rate Source

   Click the Browse icon and select a billing matrix to use for labor.

   Cost Source

   Click the Browse icon and select a cost matrix.

   Source Location

   Determines if the source for the rate and cost comes from either the resource location or project location.

   Options: Resource or Project.

   Exchange Rate Type

   Select Average, Fixed, or Spot.

6. From the Material Rate Defaults section, edit any of the following:

   Rate Source

   Click the Browse icon and select a rate matrix to use for materials.

   Exchange Rate Type

   Select Average, Fixed, or Spot.

7. From the Equipment Rate Defaults section, edit any of the following:

   Rate Source

   Click the Browse icon and select a billing matrix for equipment.

   Exchange Rate Type

   Select Average, Fixed, or Spot.

8. From the Expense Rate Defaults section, edit any of the following:

   Rate Source

   Click the Browse icon and select a billing matrix to use for expenses.

   Exchange Rate Type

   Select Average, Fixed, or Spot.

9. Click Submit.

More information:

How to Set Up Entities